circles-new + + + + +

Resources

We are here to be your advocate and help you find the information you need for your business to succeed. From PPP and COVID-19 to questions about how a PEO partnership can benefit our business, here are some resources with information that we hope is useful. If you have a question that isn’t covered here, feel free to email us at solutions@ataraxispeo.com.

CLICK ON THE RESOURCES BELOW TO SELECT

Covid-19 Resources

At Ataraxis PEO, our goal is to help businesses succeed. We believe it is more important than ever before to be a resource for business owners who are trying to lead their company through this challenging year.  Below are some answers to the many of the questions we have been asked by business owners since the pandemic began. 

Where You Need Us

If you are planning to expand your business into another state or already have employees in multiple states, we are here to help you be more successful. We know it can be time consuming to stay on top of employment laws in your home state and overwhelming to keep track of the laws and regulations in multiple states.

At Ataraxis, we make sure your business is fully compliant with all employment laws and regulations. We provide a level of personal care and support that you won’t find with national PEOs.

If you don’t see the state you are looking for, give us a call to find out how quickly we will be where you need us.

Note: Blue indicates the states we currently operate in.

The Extra Mile

Facing the Pandemic Together 

When the COVID-19 pandemic hit, our clients were facing incredible challenges and uncertainty with how to survive the crisis. We believed that it was critical for our clients to not just survive current economic challenges and keep their business running, but to build a stronger company moving forward. 

We became the PPP experts for our clients and immediately utilized our partnerships with local banks to help them receive their fair share of Paycheck Protection Program (PPP) loans.  We handled all of the paperwork, reports and loan applications for our clients. More than 80% of our clients received the PPP. 

As we move into the PPP loan forgiveness phase, we will continue to handle all of the paperwork and requirements for our clients so they can continue to focus on growing their business. 

Payroll Reports Essential for PPP Loans 

The clock was ticking when PPP loan applications were launched.  Companies that had all of their payroll reports ready to go had an advantage over those who were rushing to come up with the right documentation.  The Ataraxis Payroll Team made sure all our clients had complete and accurate documentation ready to go.  We took the worry, stress and work off of our clients’ shoulders and made the process as seamless and fast as possible so our clients would be at the front of the line for approved PPP dollars.  

Our clients can relax knowing our payroll team will continue to be there for them during the PPP loan forgiveness phase so they can continue to focus on growing their business. 

Ataraxis FAQ

A Professional Employer Organization (PEO) provides human resources administration, payroll services, benefits administration, and worker’s compensation for their clients.  Working with a PEO enables you to efficiently and cost-effectively manage your HR responsibilities so you can focus on growing your business. 

Intense competition for top talent, expanded benefits packages, rising healthcare rates, and rigorous compliance requirements with federal, state and local employment laws have made Human Resources (HR) administration increasingly complicated, time consuming and costly.  According to the National Association of Professional Employer Organization (NAPEO), utilizing PEO provides significant benefits for businesses including a 27.2% annual return on investment, a 10-14% lower employee turnover, and a 7-9% higher growth rate. 

Any business, large or small, can find value in the services and expertise provided by a PEO.  According to the National Association of Professional Employer Organizations, PEOs provide services to 175,000 small and mid-sized businesses with an estimated 3.7 million co-employees.

At Ataraxis, we work with organizations and businesses in a wide range of industries such as technology, construction, manufacturing, cleaning services, retail, food services and healthcare. We partner with professionals and small business owners who are doctors, dentists, realtors, health and wellness providers, consultants, mechanics and janitors. Our goal is to help each client maximize the success of their business. 

Our business clients enjoy the benefit of having experts handle all aspects of their HR responsibilities without the management, oversight and risk that comes with doing it themselves. As your PEO, we become a co-employer who shares the risks and responsibilities for your employees. You maintain the ownership for your employee’s job duties and day-to-day activities while we handle all the personnel-related functions. 

We will not only help your company be more efficient, compliant, and cost effective with HR administration, we will strategically consult with your company leaders to help your business be more successful.

We will onboard your business within 7 days after signing an agreement. You won’t have to complete piles of paperwork or wait months to make the change. We make the process as easy and quick as possible for you. The Ataraxis team will take care of all the work so you can continue running your business without interruption.

Employee benefits are an important part of your total compensation package.  The Ataraxis benefits team searches for the most competitive costs on the market and makes sure you have a comprehensive benefits programs to protect the health and welfare of your employees and their way of life. For small businesses who may have been unable to afford or manage a comprehensive benefits program on their own, we provide a stress-free, cost-effective solution that will help your business be more competitive in the employment market.  We manage the entire process from annual enrollment to the daily questions you or your employees have throughout the year.  

Unemployment laws and regulations for each state are different, and it can be overwhelming for business owners to stay on top of complicated and often evolving federal and local laws.  At Ataraxis, we take ownership for understanding the employment laws and regulations where you have employees.  We take our responsibility of due diligence very seriously and will always make sure your business is fully compliant. 

 

While business clients are responsible for providing the funds to cover their payroll and payroll taxes, we will submit and report all payroll taxes including 940s, 941s, state, county and local tax calculations and fillings. We also take care of W2’s for your employees. 

Yes!  As your PEO partner, we understand how important it is to find the right person for your company.  Our clients have the opportunity to subscribe to the innovative recruiting services of TalentFill, a division of Ataraxis.  Whether you need to quickly hire temporary employees to manage a spike in business demand or have a long term need to outsource your recruiting department, the TalentFill team is here to assist you!  Our proven process in recruiting, staffing augmentation and direct hire is a quick call away!  

When a candidate is ready to join your company, we provide a personalized and complete employee onboarding experience.  We carefully review the employee handbook, company policies and employment procedures with each new employee. We assist with benefits enrollment and complete all regulatory paperwork so your employees are ready to work and contribute to your company’s success. 

Our time keeping system is integrated with our payroll process so all you need to do is review and approve employee hours can provide that information to you. Your employees record their hours in our Time Clock. Supervisors approve the hours in the time clock. There is no need to keep track of employee information manually. When you need data or reports, we have the information you need.

Unemployment claims can drive premiums, so it is essential to reduce and eliminate fraudulent unemployment claims. We carefully review and manage every detail of the unemployment claim to provide the best outcome for your company and help you lower your unemployment rate. We will advise you on what we believe the is the best approach on each claim, but you make the final decision as the business owner. 

COBRA is part of the employee separation process that we manage for your company.  We generate and send the necessary COBRA letter to your former employees. 

There is a secure Employee Log in area on our website where they have access to their personal information, benefits, timeclock, etc.

Our clients have a secure Employer Log in where they have access to important information. 

We are here for you and your employees. You will never have to deal with automated phone systems, chatbots or self-service portals. Simply call 208-906-2636 to speak with an Ataraxis team member who knows your business and employees.  

Signed into law on December 27, 2020, the Consolidated Appropriates Act (CAA) enhances and expands certain aspects of the Coronavirus Aid, Relief, and Economic Security (CARES) Act, including a number of extensions and modifications to the Paycheck Protection Program (PPP). Administered by the Small Business Administration (SBA), the new PPP provisions are designed to support small businesses, in particular, with $284 billion in additional PPP funding, an expanded list of qualified expenses, a streamlined forgiveness process, and targeted tax relief for loan recipients.

The CAA renewed PPP funding for both first- and second-time loan borrowers. Companies that did not borrow the full amount on the first-draw PPP loan for which they were eligible or returned part of their loan may request a modification to increase the loan amount to the maximum allowed. Small businesses that received the first-draw PPP loan have the option to apply for a “second-draw” loan.

Small businesses that received the first-draw PPP loan have the option to apply for a “second-draw” loan as long they are not a publicly traded company, don’t employ more than 300 people, and can show at least a 25% drop in gross receipts in a single quarter of 2020 compared to the same quarter in 2019 or a 25% drop in gross receipts for the full year 2020 over full year 2019.

SBA will begin accepting applications on January 11th, 2021 for businesses that have not received any PPP money yet and only through community financial institutions which favors lending to smaller businesses.  Applications for second-draw PPP loans began on January 13th, 2021.  New PPP loans, including second-draw loans, can be taken out through March 31, 2021 or until the funding runs out.

First-draw loan application forms can be found here.

Second-draw loan application forms can be found here.

Before completing the loan application, contact your bank because they may have an online application.  If you don’t have a bank that is doing PPP loans, please contact Ataraxis and we can assist you with getting a PPP loan through our banking partner.

The maximum amount for original PPP loans and second-draw loans is 2.5X the average monthly payroll costs in the year prior to the loan or the calendar year, up to a maximum amount of $2 million.

For a PPP loan to be forgiven, at least 60% of the money must be used for payroll expenses and the remainder on qualified non-payroll expenses.  Under CAA, qualified payroll expenses now include group life, disability, vision and dental insurance. This change applies to both first-draw PPP loans that have not yet been forgiven and new second-draw loans.

In addition to business mortgage interest, business rent or lease, and business utility payments, CAA expanded qualified non-payroll business expenses to include:

  • Software and cloud computing expenses related to human resources and accounting
  • Costs related to property damage due to public disturbances that occurred during 2020, if not already covered by insurance
  • Certain supplier costs considered essential to the business operation
  • Worker protection expenditures such as PPE or safety investments related to COVID-19

Yes, CAA made the changes to the list of qualified expenses retroactive to the beginning of PPP launched under the CARES Act.  This means businesses that have not yet applied for loan forgiveness will now be able to take advantage of the expanded list of allowable expenses that are retroactive to the beginning of PPP.

Expanding the list of qualified payroll and non-payroll expenses will make it easier for small businesses to meet the minimum requirements for receiving forgiveness on their PPP loans.

Under the CAA, borrowers have the flexibility to choose the start date and end date between 8 and 24-week covered period after the origination date of the loan.  Prior to this, borrowers had to choose either an 8 week or 24 week covered period. 

The CAA simplified the forgiveness application for any small business with a loan of $150,000 or less. For qualifying loans, the SBA will provide a one-page forgiveness application where borrowers are only required to state the number of employees retained because of the loan, the estimated total amount of the loan spent on payroll costs, and the total loan amount. The borrower must legally certify that the information provided on the application is true and accurate.

The CAA allows borrowers to deduct qualified expenses which were paid for with forgivable PPP funds from their taxes. This provision applies to both first- and second-draw PPP loans.

Tell us about
your business

Kylee Nawahine
VP, Sales and Client Services